As of January 1, 2018, most employees who work in New York State for private employers are eligible to take Paid Family Leave.
Dean Carter, Patagonia VP and Head of HR – One of the major exponents of the #LeadOnLeave movement
New York’s Paid Family Leave provides job-protected, paid time off so you can:
– bond with a newly born, adopted or fostered child;
– care for a close relative with a serious health condition; or
– assist loved ones when a family member is deployed abroad on active military service.
Employees can continue health insurance while on leave and are guaranteed the same or a comparable job after the leave ends.
Businesses play an important role in implementing Paid Family Leave.
Insurance coverage for Paid Family Leave benefits generally will be added to an employer’s existing disability benefits policy. Paid Family Leave coverage is funded by employee payroll contributions.
Through Paid Family Leave, employers may increase recruitment and retention as eligible employees are guaranteed:
– paid time off for 8 weeks in 2018, increasing to 12 weeks by 2021;
– job protection upon return from Paid Family Leave; and
– continuation of health insurance while out on Paid Family Leave.
– Ensure your company has Paid Family Leave coverage
Most private employers with one or more employees are required to obtain Paid Family Leave insurance. Contact your broker or insurer for information about available policies as well as options for paying your premium (e.g., whether it can be paid semi-annually, annually, or annually on a retrospective basis).
This insurance is generally added to an existing disability insurance policy.
– Inform your employees about Paid Family Leave
Update appropriate written materials distributed to your employees, such as employee handbooks, to include Paid Family Leave information.
If you do not have a handbook, provide written guidance to employees concerning their Paid Family Leave benefits.
– Prepare for employee payroll contributions
Update your payroll processes to collect the employee contributions that pay for this insurance.
It is strongly recommended you notify employees before withholding any contributions.
– Inform ineligible employees about waivers
Identify employees who will not meet the time-worked requirement for and offer them the option to waive coverage.
– Post an employee notice
Your insurance carrier will provide you with a notice to employees (Form PFL-120) stating that you have Paid Family Leave insurance.
Post and maintain this notice in plain view, similar to how the signage for workers’ compensation and disability insurance is displayed.
Attached you can find additional information:
Employer – Facts Sheet – 1
Employer – Facts Sheet – 2
Employee – Facts Sheet
As originally published on: https://www.ny.gov/new-york-state-paid-family-leave/paid-family-leave-information-employees